Privacy policy of W-V Law Firm LLP, a limited liability partnership registered in England and Wales under company number OC418986 with its registered business address at Suite 29, 58 Acacia Road, London, NW8 6AG, United Kingdom.
In this privacy policy, we refer to ourselves as “we”, “us” or “our”.
You can contact us as follows:
(a) by email at info@w-v.co.uk; or
(b) by post at Suite 29, 58 Acacia Road, London, NW8 6AG, United Kingdom.
We take the protection of personal data very seriously. This privacy policy explains how we collect, use, store and protect personal data, and which rights you have under applicable data protection law in the United Kingdom and the European Union.
This privacy policy may be updated from time to time. This version was last updated on 01/02/2026.
Definitions
Controller (Data Controller) means the natural or legal person who determines the purposes and means of processing personal data.
Processor (Data Processor) means a natural or legal person who processes personal data on behalf of the controller and in accordance with the controller’s documented instructions.
Personal data means any information relating to an identified or identifiable living natural person.
Special categories of personal data are personal data that are subject to enhanced protection under data protection law, in particular information about health, ethnic origin, political opinions, religious or philosophical beliefs.
Details of the personal data we collect and store
In particular, we may process the following categories of personal data:
Identity data, including name, title, date of birth, gender and marital status.
Contact data, including postal address, email address and telephone numbers.
Client matter and communications data, including correspondence, contractual documents, case-related information and other data provided in the context of an instruction or an enquiry.
Website, device and technical data, including IP address, browser type, operating system, access times, log files and information about the use of our website.
Personal data are kept only for as long as necessary for the relevant purposes or where statutory retention obligations apply. Matter-related data are generally retained for a period of six to ten years.
Special categories of personal data and criminal offence data
We process special categories of personal data only insofar as this is required in connection with a specific matter and a legal basis under Article 9 UK/EU GDPR applies, in particular for the establishment, exercise or defence of legal claims, or on the basis of your explicit consent.
Data concerning criminal convictions or offences are processed only insofar as this is permitted by law and required for a matter.
Lawful bases and purposes of processing
We process personal data solely on the basis of one or more of the following lawful bases:
(a) Performance of a contract, where processing is necessary to enter into or perform a contract or client instruction.
(b) Legal obligation, where we must process personal data to comply with statutory or professional obligations.
(c) Legitimate interests, where processing is necessary to protect our legitimate interests or the interests of third parties and your fundamental rights and freedoms do not override those interests, in particular for practice administration, IT security and fraud prevention.
(d) Consent, where this is required under data protection law.
If personal data are not provided, this may mean that we cannot accept an instruction or provide services.
You can withdraw any consent you have given at any time with effect for the future. Withdrawal does not affect the lawfulness of processing carried out up to the point of withdrawal.
Collection of personal data
We generally collect personal data directly from you when you contact us, complete forms, use our services or correspond with us.
In addition, when you visit our website we automatically collect certain technical and usage data, in particular through cookies and similar technologies. Further information can be found in our cookie notice.
Disclosure of personal data
We may disclose personal data to third parties where necessary, in particular to IT and hosting providers, professional advisers, public authorities or courts, and to potential purchasers in connection with a transfer of the practice or business.
Depending on the circumstances, third parties act as processors or as independent controllers. We enter into appropriate agreements with processors to ensure the protection of personal data.
We do not sell or market personal data.
Transfers to third countries
Where personal data are transferred outside the United Kingdom or the European Economic Area, we ensure that appropriate safeguards are in place in accordance with Article 44 et seq. UK/EU GDPR, in particular adequacy decisions or standard contractual clauses.
Retention period
Personal data are stored only for as long as necessary for the relevant purposes or where statutory retention periods apply. After expiry, the data are deleted or anonymised.
Automated decision-making
We do not carry out automated decision-making or profiling with legal or similarly significant effects.
Your rights
Under data protection law, you have in particular the right of access, rectification, erasure, restriction of processing, data portability, as well as the right to object to processing and to withdraw consent that has been given.
Requests relating to your rights can be made at any time using the contact details set out above.
Marketing
We process personal data for marketing purposes only insofar as this is permitted by law. You may object to processing for marketing purposes at any time. Service-related and matter-related communications are not affected by this.
Complaints
If you believe that the processing of your personal data infringes data protection law, you have the right to lodge a complaint with a competent data protection supervisory authority. For the United Kingdom, this is the Information Commissioner’s Office (ICO). However, we ask that you contact us first so that we can seek an amicable resolution.
Third-party websites
Our website may contain links to third-party websites. We accept no responsibility for their content or data protection practices.
